Use three-digit codes to manage your design studio’s files
- There are lots of work streams involved when running a company: finance, business development, client projects, internal projects, communications. This all needs to be housed and grouped properly
- We use several different programs: Figma (design), Codepen (design) Monday (project management), Google Docs (everything else). This all needs to be joined up in some way
- Design involves lots of ‘gathering’. Things can get messy very quickly without a system in place
It makes sense to make sense of all of this before scaling the team.
- Prepend a three-digit code to each file, signalling which part of the business (or project) it belongs to
- If you’re using cloud-based software, make use of the desktop sync
- Use spotlight for retrieval
- Over time you’ll start to use each code intuitively
- Certain letters look better than others (e.g. M, T, P, R, F — the blocky ones!)
- I was a few months into using this system before realising I was subconciously influenced by one of my design heroes, Peter Saville and his naming convention for his work at Factory Records (e.g. FAC1)
- ERRATUM: What I’ve done here is repurpose long-established SIC codes!